We’re here to help you be confident in your hiring decisions. Our Client portal is here to support you with tailored resources and accessibility information.
From sample Release Forms to Summary of Rights documents and Regulatory Links, our compliance resources are here when you need them.
MVR/ Abstract Release Forms
MVR/ Abstract Release Forms
State Criminal Release Forms
MVR/ Abstract Release Forms
Worker's Comp Release Form
State Criminal Release Forms
State Criminal Release Forms
Summary of Rights
MVR/ Abstract Release Forms
MVR/ Abstract Release Forms
MVR/ Abstract Release Forms
MVR/ Abstract Release Forms
MVR/ Abstract Release Forms
MVR/ Abstract Release Forms
MVR/ Abstract Release Forms
Regulatory Links/ Federal & State Compliance Resources
Worker's Comp Release Form
Worker's Comp Release Form
Regulatory Links/ Federal & State Compliance Resources
Worker's Comp Release Form
State Criminal Release Forms
State Criminal Release Forms
State Criminal Release Forms
Regulatory Links/ Federal & State Compliance Resources
Regulatory Links/ Federal & State Compliance Resources
Regulatory Links/ Federal & State Compliance Resources
Regulatory Links/ Federal & State Compliance Resources
Summary of Rights
Summary of Rights
State Criminal Release Forms
State Criminal Release Forms
Regulatory Links/ Federal & State Compliance Resources
Worker's Comp Release Form
State Criminal Release Forms
State Criminal Release Forms
Worker's Comp Release Form
State Criminal Release Forms
State Criminal Release Forms
Worker's Comp Release Form
Worker's Comp Release Form
Worker's Comp Release Form
State Criminal Release Forms
Worker's Comp Release Form
Worker's Comp Release Form
Worker's Comp Release Form
Worker's Comp Release Form
Worker's Comp Release Form
Worker's Comp Release Form
Worker's Comp Release Form
State Criminal Release Forms
State Criminal Release Forms
Worker's Comp Release Form
Summary of Rights
Worker's Comp Release Form
State Criminal Release Forms
Worker's Comp Release Form
Worker's Comp Release Form
Worker's Comp Release Form
Worker's Comp Release Form
Regulatory Links/ Federal & State Compliance Resources
Worker's Comp Release Form
MVR/ Abstract Release Forms
Regulatory Links/ Federal & State Compliance Resources
State Criminal Release Forms
Summary of Rights
Summary of Rights
Worker's Comp Release Form
Worker's Comp Release Form
Worker's Comp Release Form
Regulatory Links/ Federal & State Compliance Resources
Worker's Comp Release Form
Worker's Comp Release Form
Worker's Comp Release Form
Summary of Rights
MVR/ Abstract Release Forms
Worker's Comp Release Form
Auditing Process
A: Yes. The Data Facts Compliance Team conducts audits for compliance with multiple federal and state regulations such as the FCRA, GDPR, GLBA, etc.
Staff Monitoring
In our production processes, we monitor the extent to which we meet and exceed
regulatory requirements as well as exceeding our clients’ expectations. It is our intent to provide a quality report in a timely manner that reflects integrity and value to our clients. Upon completion of the Internal Staff Audit, a log is maintained and conclusions are adequately documented.
Client Monitoring
Data Facts monitors its End-Users on an ongoing basis to ensure adherence to the requirements of their Agreement. Data Facts monitoring includes proactive, reactive and systematic monitoring and issue resolution. Upon completion of the Client Audit a log is maintained and conclusions are adequately documented.
Vendor Monitoring/Third Party Management
In accordance with the Consumer Financial Protection Bureau (CFPB), financial service providers are required to oversee their business relationships in a manner that ensures compliance with applicable federal regulation. The Third-Party Service Provider Management Policy is intended to manage the activities conducted through our relationships and to identify and control the risks arising from such relationships. Risks arising from these relationships will be assessed according to this policy, which also provides information on managing such risks. Upon completion of the Vendor Audit a log is maintained and conclusions are adequately documented.
External Audits include but are not limited to the following:
Data Facts receives External Audits on an annual basis.
Errors & Omissions Insurance
A: Yes, Data Facts has Errors and Omissions insurance.
FCRA Certification
Tools for Clients
A: We offer several value-add tools to help keep you abreast of upcoming changes in laws that affect background screening:
In addition, we provide ready-to-use documents to help keep you in compliance.
Electronic Authorizations and Disclosures
If utilizing the electronic authorizations and disclosures via Data Facts’ QuickApp™, the appropriate state disclosures and/or notices will populate for your applicant based on where they indicate that they live and/or are working.
Adverse Action Notices and Reminders
Pre-adverse and Adverse Action Letters can all be sent out electronically (via email and/or text) through our platform. The email and accompanying letter are automatically customized with your specifications, and our technology allows you to see if and when the candidate has opened the email. Additionally, your account can be configured to automatically remind you to send the Final Notice of Adverse Action after a specified number of days from the time you sent the Pre-Adverse Notification.
Incident Response/Data Breach
A: Upon the discovery of a breach or suspected breach, End-Users should notify Data Facts immediately. Email notification should be sent to compliance@datafacts.com or call 800-264-4110.
Data Facts may take any action it considers appropriate to safeguard the data, including but not limited to suspension of client’s access until Data Facts has determined the client’s environment is safe.
A: Yes. The Data Facts Compliance Team conducts audits for compliance with multiple federal and state regulations such as the FCRA, GDPR, GLBA, etc.
Staff Monitoring
In our production processes, we monitor the extent to which we meet and exceed
regulatory requirements as well as exceeding our clients’ expectations. It is our intent to provide a quality report in a timely manner that reflects integrity and value to our clients. Upon completion of the Internal Staff Audit, a log is maintained and conclusions are adequately documented.
Client Monitoring
Data Facts monitors its End-Users on an ongoing basis to ensure adherence to the requirements of their Agreement. Data Facts monitoring includes proactive, reactive and systematic monitoring and issue resolution. Upon completion of the Client Audit a log is maintained and conclusions are adequately documented.
Vendor Monitoring/Third Party Management
In accordance with the Consumer Financial Protection Bureau (CFPB), financial service providers are required to oversee their business relationships in a manner that ensures compliance with applicable federal regulation. The Third-Party Service Provider Management Policy is intended to manage the activities conducted through our relationships and to identify and control the risks arising from such relationships. Risks arising from these relationships will be assessed according to this policy, which also provides information on managing such risks. Upon completion of the Vendor Audit a log is maintained and conclusions are adequately documented.
External Audits include but are not limited to the following:
Data Facts receives External Audits on an annual basis.
A: Yes, Data Facts has Errors and Omissions insurance.
A: We offer several value-add tools to help keep you abreast of upcoming changes in laws that affect background screening:
In addition, we provide ready-to-use documents to help keep you in compliance.
Electronic Authorizations and Disclosures
If utilizing the electronic authorizations and disclosures via Data Facts’ QuickApp™, the appropriate state disclosures and/or notices will populate for your applicant based on where they indicate that they live and/or are working.
Adverse Action Notices and Reminders
Pre-adverse and Adverse Action Letters can all be sent out electronically (via email and/or text) through our platform. The email and accompanying letter are automatically customized with your specifications, and our technology allows you to see if and when the candidate has opened the email. Additionally, your account can be configured to automatically remind you to send the Final Notice of Adverse Action after a specified number of days from the time you sent the Pre-Adverse Notification.
A: Upon the discovery of a breach or suspected breach, End-Users should notify Data Facts immediately. Email notification should be sent to compliance@datafacts.com or call 800-264-4110.
Data Facts may take any action it considers appropriate to safeguard the data, including but not limited to suspension of client’s access until Data Facts has determined the client’s environment is safe.
Management Reports
Results Time Frame
Batch Ordering
Authorization Documents
Online Ordering Process
A: There are four main ways that a background check can be ordered:
1. Applicant Tracking System Integrations — Data Facts is integrated with over 75 different applicant tracking systems. Ordering via an integration is sure to improve your efficiencies and expedite your screening process by eliminating the need to reenter the applicant information for the background check.
With seamless access and an interactive workflow for managing background screening requirements, the solution offers a fast, simple, and intuitive user and applicant experience, allowing you to increase workforce productivity, reduce time-to-hire, and get more high-quality hires.
2. Traditional Ordering Method — An authorized employee will access the Data Facts platform, select the “Order” tab. The customized service package options will be shown on the screen and the user will select the appropriate package. (Note: Administrative users can choose to hide specific packages if they prefer.) The user will provide the required applicant information for the background check and/or drug screen and click submit.
3. Applicant Order Entry — Our mobile application products allow applicants to order their own report (via a custom link that Data Facts provides to the client), which removes the data entry burden from the HR professional. It also minimizes the risk of data entry errors and duplicate order entry. Furthermore, it allows the applicant to electronically sign their authorization and disclosure.
4. Batch Uploads — Batch uploads are available to accommodate bulk ordering. If screening for several applicants at one time for such events as new store openings or special screening projects, the batch upload provides a solution for rapidly uploading many orders at once.
Order Status & Notifications
Communication of Delays
Return of Results
A: There are four main ways that a background check can be ordered:
1. Applicant Tracking System Integrations — Data Facts is integrated with over 75 different applicant tracking systems. Ordering via an integration is sure to improve your efficiencies and expedite your screening process by eliminating the need to reenter the applicant information for the background check.
With seamless access and an interactive workflow for managing background screening requirements, the solution offers a fast, simple, and intuitive user and applicant experience, allowing you to increase workforce productivity, reduce time-to-hire, and get more high-quality hires.
2. Traditional Ordering Method — An authorized employee will access the Data Facts platform, select the “Order” tab. The customized service package options will be shown on the screen and the user will select the appropriate package. (Note: Administrative users can choose to hide specific packages if they prefer.) The user will provide the required applicant information for the background check and/or drug screen and click submit.
3. Applicant Order Entry — Our mobile application products allow applicants to order their own report (via a custom link that Data Facts provides to the client), which removes the data entry burden from the HR professional. It also minimizes the risk of data entry errors and duplicate order entry. Furthermore, it allows the applicant to electronically sign their authorization and disclosure.
4. Batch Uploads — Batch uploads are available to accommodate bulk ordering. If screening for several applicants at one time for such events as new store openings or special screening projects, the batch upload provides a solution for rapidly uploading many orders at once.
Information Confidentiality
A: Data Facts has passed the SOC 2 Type 2 Certification. Access to the system requires the use of Hypertext Transfer Protocol Secure (HTTPS). Supported web browsers automatically secure the session communications. Communications between end-users and the system services are encrypted using TLS V1.2 or higher. Data is encrypted as it travels between the client web browser and the servers and can only be decrypted with a public and private key pair. Production data at rest uses drive-level encryption as a minimum, with some sensitive data utilizing an additional layer of application-level encryption.
Security commitments are standardized and include the following:
Operational requirements are established that support the achievement of security, availability and confidentiality commitments, and other system requirements. Such requirements are listed in the system policy and procedures, system design documentation, and contracts with clients. Information Security policies define an organizational-wide approach to how systems and data are protected. These include policies around how the system is designed and developed, how the system and networks are managed and how employees are hired and trained. In addition, standard operating procedures have been documented on how to carry out specific manual and automated processes required in the operation and development of TazCloud.
Additionally, while other screening companies house sensitive data right on their own in-house servers, our platform boasts the following security benefits:
Retention & Disposal Policy
Disaster Recovery Plan
Recovery & Backup Systems
A: Yes. Data Facts' system utilizes real-time database mirroring across multiple geographically isolated availability zones in the US-West-2 (Oregon) and US-East-1 (Virginia) AWS Regions to ensure the availability and durability of system data. In the event of a catastrophic primary database failure, the system can automatically promote a reader instance to primary in a matter of minutes. Additionally, encrypted database snapshots are kept for fourteen days allowing point-in-time recovery.
Recovery Point Objective (RPO)
The Data Facts' system database is replicated twelve times across six separate, geographically isolated data centers in real-time. We expect virtually no data loss in the event of a catastrophic primary database failure for a recovery point objective on the order of tens of milliseconds.
Recovery Time Objective (RTO)
The recovery time objective for Data Facts' system is 24 hours. In practice, in the event of a catastrophic primary database failure, we expect failover to happen within minutes.
A: Data Facts has passed the SOC 2 Type 2 Certification. Access to the system requires the use of Hypertext Transfer Protocol Secure (HTTPS). Supported web browsers automatically secure the session communications. Communications between end-users and the system services are encrypted using TLS V1.2 or higher. Data is encrypted as it travels between the client web browser and the servers and can only be decrypted with a public and private key pair. Production data at rest uses drive-level encryption as a minimum, with some sensitive data utilizing an additional layer of application-level encryption.
Security commitments are standardized and include the following:
Operational requirements are established that support the achievement of security, availability and confidentiality commitments, and other system requirements. Such requirements are listed in the system policy and procedures, system design documentation, and contracts with clients. Information Security policies define an organizational-wide approach to how systems and data are protected. These include policies around how the system is designed and developed, how the system and networks are managed and how employees are hired and trained. In addition, standard operating procedures have been documented on how to carry out specific manual and automated processes required in the operation and development of TazCloud.
Additionally, while other screening companies house sensitive data right on their own in-house servers, our platform boasts the following security benefits:
A: Yes. Data Facts' system utilizes real-time database mirroring across multiple geographically isolated availability zones in the US-West-2 (Oregon) and US-East-1 (Virginia) AWS Regions to ensure the availability and durability of system data. In the event of a catastrophic primary database failure, the system can automatically promote a reader instance to primary in a matter of minutes. Additionally, encrypted database snapshots are kept for fourteen days allowing point-in-time recovery.
Recovery Point Objective (RPO)
The Data Facts' system database is replicated twelve times across six separate, geographically isolated data centers in real-time. We expect virtually no data loss in the event of a catastrophic primary database failure for a recovery point objective on the order of tens of milliseconds.
Recovery Time Objective (RTO)
The recovery time objective for Data Facts' system is 24 hours. In practice, in the event of a catastrophic primary database failure, we expect failover to happen within minutes.
Data Facts understands the importance of ensuring our ordering platform is accessible to all individuals. Individuals who experience difficulty accessing our ordering platform should send an email message to service@datafacts.com. Please include the nature of the accessibility problem and your email address and the URL (web address) of the page in which the problem occurred.
